Overview
The Apps page provides centralized visibility and control over all software applications connected to the organization. The All Apps tab consolidates every app category into a unified view, streamlining navigation and allowing IT, finance, and procurement teams to manage software inventory, track utilization, and assess costs across departments.
Purpose
Use the Apps page to:
- Discover applications connected through identity providers
- Monitor application usage and associated costs
- Identify underused or inactive apps
- Assign app ownership and department accountability
- Navigate all apps across categories from a unified All Apps tab
- Edit department assignments across multiple apps using bulk update directly within the table.
Accessing Applications
Apps can be added to the system through the following methods:
Google Workspace: Connect to automatically sync discovered apps from managed accounts
Microsoft Entra ID: Connect to retrieve authorized applications and access logs
Okta: Connect to fetch app assignments from the identity provider
Import: Upload a list of applications via supported import templates
Each method helps bring in data about applications in use, aiding visibility and cost management.
Viewing and Managing Applications
Editing App Information
Enhanced form layout and in-line editing simplify metadata updates. App names and descriptions can now be modified directly within the app module without opening separate edit forms.
Applications appear in a tabular format with key information columns including:
Apps: Name of the software or platform
App Owner: Designated individual responsible for the application’s procurement and usage
Avg. Monthly Cost / Subscription Amount: Financial fields that track recurring spend on the application; useful for budgeting and vendor negotiations
Assigned Departments: Departments using the application; supports accountability and cost allocation
# of Users: Count of users actively assigned or provisioned
Tags: Custom metadata used to categorize apps (e.g., “Compliance,” “Security,” “Internal”)
Employee Ratings: Feedback metric from employees rating usability or value of the app
Deployment Type: Classification such as SaaS, On-Premise, or Hybrid
Filtering Application Status
Filter the list using one of the four predefined categories:
All: Displays every application regardless of usage
In-Use: Shows applications currently accessed or assigned to users
Discovered: Lists apps identified from connected identity sources but not yet formally assigned
Inactive: Applications with no usage detected over a defined period
These filters help prioritize license reviews, app rationalization, and cost-saving opportunities.
Unassigned Owner Filter
A dedicated filter option enables identification of apps without assigned owner. Use this filter to assign ownership and improve accountability.
Customize Columns
Columns in the table can be customized to tailor visibility based on team preferences. Use the gear icon or column selector to choose fields relevant to a specific workflow or audit process.
If you need further assistance, please contact our dedicated customer support team at support@coachbar.io, who will assist you with anything else you need. We take pride in providing exceptional service experiences, and our commitment to client satisfaction is at the heart of everything we do.
